This guest post is courtesy of Belinda Miller, children’s book author.
No one, except a fellow writer, understands the laments or the excitement a writer experiences when you are writing. There is a commonality, a bind, a coming together of an art form that is almost spiritual.
After a twenty year plus career is the finance industry, and a medically forced retirement in 1998, I found myself, in 2013, at age 63, writing and publishing the Middle Grade series Phillip’s Quest and Children’s series The Ragwort Chronicles. At first, I was a little freaked out. Like any fledgling author, I wondered, besides whether I was good enough, what the heck do I do now? I had written technical manuals, which were always for “in-house” use, but these books were going to be published — I hoped. Well, it is now 2015, and my fifth book is ready to be released. Amazing — huh? Surreal to me. It took hours and hours of work, and hours and hours of help, and hours and hours of my husband’s patience. One thing that helped me immensely, was a local writing group whose members shared and compared their skills and experiences. A handful of us formed a strong, like-minded bond, some with more and some with less experience, but all with the same goal — to perfect their art. To learn and share things like technique, websites, books and contacts that are not found in a text or course on writing. And, as one becomes more confident and successful with their writing, through the group, one has the opportunity to expand and market oneself — brand oneself as an author. As I was able to do.
With much sadness I resigned in August from this local writing group that I had helped to gain a strong community presence. This handful of hard-working and now successful writers took part in various library and arts’ council events; held signings on First Fridays [in Manassas, VA]; donated books to First Book and various veterans’ organizations; conducted workshops for young writers, and most recently, joined with Manassas City officials and the Public Library Foundation to build and dedicate little free libraries throughout the City and [Prince William] County. We did it through persistence and perseverance. It was a tough decision to leave because of these three reasons: 1) I loved the people that were at the core of the group, 2) I learned a tremendous amount from these people, things that would take months or years, if I would have had to learn on my own, 3) the camaraderie of like-minds is invaluable.
I resigned because like many groups that are formed, they explode in size — this one started in 2011 with four people, and last week, it boasted some 250+ members. How did that happen, you ask — the explosion? It happens easily when there are no clear-cut guidelines for allowing people join. People were welcome from all over, (instead of a geographic area for which the group was designated), and who knew who they were or if they’ve ever written more than a sentence. So: know your members.
But most of all, as it grew the mission became blurred. Yes, there are bylaws, but they were not enforced. If you’re joining a group, and you can’t get answers about mission or financials, don’t join. If there are no scheduled meetings, or meetings that are put off, and off, and off — don’t join.
I will miss the group as it was. The beauty of a well-run, organized, cohesive group of like minds, is that you share ideas and experiences that you cannot share with anyone who does not write! It doesn’t matter whether it is prose or poetry, or what the genre is, there is a commonality, a bind, a coming together of an art form that is almost spiritual. No one, except a fellow writer, understands the laments or the excitement a writer experiences when you are writing — a poem, a short-story, a novella, a novel! No one understands the angst you go through to have your story published. No one, except another writer! Will I join another group? Already have. Many are the same people who were part of the group before, but this time, we are more knowledgable, older, and much, much wiser.
Belinda Miller is a former language arts teacher who applies her love of literature and the arts when writing Middle Grade series Phillip’s Quest and Children’s series The Ragwort Chronicles. After living in Colorado and Wyoming, this ex- New Yorker makes her home in Manassas, Virginia with her husband, Gary, and her cats, Sambucca and Skye.
Yes, we’re presenting again in 2015, and on PubDay – the best day of the entire festival. Uh-huh. (We’re a bit biased.)
Come spend Saturday morning with us in the James Monroe Room at the Omni Hotel in Downtown Charlottesville, Virginia. We start at 10am on Saturday, 21 March 2015. As I write this, there’s snow on the ground, but odds are overwhelmingly in favor of a charming spring day when you visit with us at the Virginia Festival of the Book.
What will we be doing this year?
Glad you asked. We’re coming to talk about writer groups – how to be in one, and how to find or create one.
When we did our session last time, we chatted with the Festival guests before and after our remarks about writer groups. It was a lot of fun, and good ideas came up. But there was something missing: More interaction with the Festival guests.
So, this time, we’re creating opportunities for Festival guests to meet one another and chat briefly, right in the middle of our session. Visitors to our session may possibly meet the future members of their new writer groups. And everyone will definitely have opportunities to learn more about writer groups, and what they can do to hone writerly and analytical skills. And cat-herding skills. Okay, maybe not that last one.
Where is The James Monroe Room at the Omni?
It’s easy to get to. From the hotel’s central atrium, turn toward the ballrooms. Catty-corner to the last ballroom entrance is our room, The James Monroe.
Shy, Introverted, Both?
Arrgh. So are some of us.
I know, I know. A Festival session with “activities.” The blurb for our session actually includes these words: “BACCA will guide Festival-goers in a fun and educational, hands-on mixer that will break the ice and start the process of building a writing community.”
It’s enough to make you run for the hills, isn’t it? Reconsider, please. Get an extroverted writerly friend to join you, and come join us. We’re gentle, promise. You might enjoy yourself. We look friendly, right?
— A M Carley writes fiction and nonfiction, and is a founding member of BACCA. Her company, Chenille Books, helps nonfiction authors get their books completed, polished, and out into the world.
It’s fall. Everyone’s back at their desks, and signs of the November->January holiday madness are still faint enough to ignore. So in other words, we’re all on the brink of overwhelm. If, like me, you are juggling writing projects with other work, you want to feel you’ve got the materials you need, wherever you happen to find yourself when the time opens up to work on your writing projects.
Lately, I have found a few tools that really help keep overwhelm at bay, particularly in collaborative environments.
Tracking Shared Projects
To keep track of shared projects (in my world, that usually involves 2-5 people), I used to make a table in Word of the topics and tasks within each topic that were to be managed. The parties involved each received a copy by email, and wrote back happy emails about how organized we all were. That part usually went pretty well. Then the ugly part began when it came time to update it, and keep track of version numbers, and revision dates, and who had received an emailed copy of the latest version, and on and on. It became a minefield, not a helpful tool. So many accurate and true things in that table could become wrong and out of date, so quickly.
Now for shared projects I encourage my book coaching clients and other project collaborators to use Trello. It’s a web-based tool, free for basic use, for listing items and adding comments, files, checklists, calendared deadlines, images and other media, and more. A page, known as a Board, in Trello’s default format, which is easily edited, shows three vertical lists headed To Do, Doing, and Done. One oddity: You can’t delete items from Trello, but you can archive them so they aren’t on your screen.
Search is nice and fast. It works on devices with a web connection – which includes computers, tablets, smartphones, and so on. And it’s always up to date. When people add their two cents, or a new task, or check a box in a checklist, everybody involved will know about it the next time they visit the Trello board. The ugly part from the old days of tables build in Word just pretty much disappears.
Floating Research Library
It’s true what they all say about Evernote: You really won’t need to keep those scraps of paper any more. It’s amazing to me how readily I adapted from “Where the $%^& did I put that stick-it with that book title / idea for subplot / phone number / song fragment?” to “Oh yeah, I’ll just look in Evernote. I bet I put it there.” Like Trello, Evernote’s search is super-fast and thorough. Also as with Trello, you can make categories and sub-items, here called Notebooks and Notes, subject to annotation, media attachments, live URL links, etc. For me, Evernote is my great reference library in the sky. Nothing is too small to put up there.
I’ve been at meetings with only my phone, yet equipped to answer questions, back up my assertions, illustrate ideas, and keep the ball rolling because I’ve got Evernote on my phone. And when you come across that brilliant idea or crucial piece of info while you’re out and about, you can email it to your Evernote library with your special dedicated email address (that you remembered to stick into your smartphone’s contacts directory, of course). It works on most devices. Unlike Trello, the Evernote software is not web-based – you download an app, free for basic use, from the company’s website and it resides on your device, while sharing the contents of your library with other devices you authorize. There’s a username/password gate to pass through, securing access to your stuff.
I feel a little tacky admitting this, but you know what? Facebook can be a useful collaboration tool. Protect your privacy, of course, as you would with anything at all posted there, but within bounds, a Closed or Secret Facebook group can become a terrific tool for shared projects. Keep one another up to date, ask questions, post calendared events, share files and links. The biggest downside? You have to go on Facebook to access the good stuff your colleagues are sharing with you inside your walled garden. Time sucks lurk just outside the garden wall.
Again, it’s free of charge, web-based, and platform-independent. A web connection is all you need. We BACCA members rely on such a group for keeping in touch between meetings.
The interface is unbeautiful, old, and clunky, admittedly, and privacy is, uh, dubious, but inviting people to meetings, setting aside the time for them, linking to an agenda document, and other such administrative tasks can be handled pretty well from within Google Calendar. By the way, you can invite people who don’t have a gmail address. It’s web-based, platform independent and free of charge.
When I have the chance to get some writing work done, I’m not always at my home office with access to the files stored on the server there. I switched a while back from Dropbox to Sync, as the place to keep drafts of works in progress. Truth be told, I prefer to use it only for temporary storage. (That’s probably my 60s-era bad attitude showing up, as it is wont to do these days.) Like the other products mentioned here, it is free for basic use. Sync says it uses encryption and otherwise is better at protecting my privacy than the competition.
Backup Is On You
With Trello and Evernote and Facebook and Google Calendar and everything else web-based, backing up your data is your job – not theirs. Procedures and file formats differ, so be sure to find out the ways to save copies from the cloud down to something local under your control. Then – and this is important – slot the time into your regular routine actually to DO those backups. It’s the old umbrella-toting-rainstorm-averting theory – if you make backups you’ll probably never need them. So make them.
Yeah, not so much. I recommend assuming, at a minimum, that what you put up in the Cloud is or may be subject to anonymous data-mining. In addition, personally, I wouldn’t use any of these tools to store usernames and passwords, Social Security and other such valuable identifying numbers, large address books and contacts directories, valuable intellectual property, and confidential documents. Sync’s website includes a blog post itemizing some of the more egregious privacy policies out there.
The Monster in the Shadows
Okay, I admit it. Not covered here is a recommendation for the tool that facilitates easy collaboration on an actual document. That’s because I’m still looking for something better than Track Changes in Word. Please understand, by that I mean I really really really want to find something better. I have been known to wail, curse, stamp my feet, sigh, and otherwise demonstrate my utter frustration with that inadequate, inelegant, outdated tool. One that I’ve read interesting things about is called Draft. Here’s its info page about version tracking and revisions.
PS – In the day since this blogpost went up, I’ve come across a few more things on this topic. Two colleagues and fellow BACCA-ites chimed in: Bethany Joy Carlson mentioned Google Docs as a useful alternative to Word for some purposes (although I’ve also seen negative reviews of it for security concerns, for example), and C E Cameron is checking out Scrivener (as I am). And then I recalled having seen mention of Poetica for online document collaboration. And then I realized that Jane Friedman’s recent blog post about alternatives to Word may have been the place I learned about Poetica.
What do you think? Do these and other tools help you keep the overwhelm at a manageable distance? Please tell us in the Comments below.
— A M Carley writes fiction and nonfiction, is a founding member of BACCA, and is CEO of Chenille Books which provides editing and coaching services to authors.
The erotic romance writer ‘Elizabeth SaFleur‘ and I sat down this spring. Although we have been acquainted for years, we discovered something new in common – we each are active in a writer group. Elizabeth agreed to answer my questions, which I emailed to her, about how the “cp’s” (critique partners) in her writer’s posse operate. The group differs in many ways from what I’m used to as a writer in BACCA. And yet, both Elizabeth and I benefit greatly from our groups. Just goes to show!
In this, this second part of the interview, Elizabeth shows how crucial the message ‘stop futzing’ can be, explains what to do when all the members of your group use pseudonyms, and looks at the valuable contributions the other writers have made to her progress. In the first half of our interview, we learned how these critique partners began working together, discussed how they exchange work, and discovered the title of Elizabeth’s very first novel (written at age seven).
AMC You write under a pseudonym. How has that affected your relationships with the other writers in your group? Have you met face to face? Do you know one another’s real names? Do you think this has an effect on your sense of security in the group? Did you all agree to protect the confidentiality of the group – “What happens in Vegas…” sort of deal?
ESF I know two of them by their real names. And, a third by her pseudonym only. After about six months, I told them my real name. But, basically we call each other by our pseudonyms just to ensure the anonymity “sticks.”
These writers know what’s at stake, and have to deal with it in their own lives. So I feel 100% safe with them.
In the beginning, we talked a lot about security and privacy. So, it’s been pretty well-drilled that we would never “out” anyone in this group to anyone outside the group. I feel very secure in this group. In fact, they probably understand where I’m coming from regarding anonymity more than my “real life” friends. These writers know what’s at stake, and have to deal with it in their own lives. So I feel 100% safe with these fellow writers.
I’ll meet two of the cps [critique partners] for the first time face-to-face this summer at a romance writer’s conference. I can hardly wait, as I am quite invested in their work and success, and count them as friends.
AMC What are the ground rules? Do you have guidelines about how to critique, how you structure your comments, how critical to be, etc.? Or have you collectively found your way with these matters? Do you write up formal critiques, or is it more conversational?
ESF We have no ground rules, except perhaps this: What will make the work better? As I mentioned, we’re self-policed. Generally, we ask each other where we want input – developmentally, line-edits, just another set of eyes, etc. Each person has a unique perspective. For instance, one of our members is a professional editor and published author of sci-fi/fantasy erotic romance. Another writes regency erotic romance as well as contemporary erotica. All three of them are actually published (or it’s imminent). So, I count myself lucky to be working with them.
We have no ground rules, except perhaps this: What will make the work better?
AMC Is someone the leader, or is it more collaborative? Do you change leadership/administrative roles from time to time?
ESF There’s no leader, per se. It’s collaborative, where each person contributes where they can. Each one of us has unique contributions to make, not just in the writing craft and critiquing, but in publishing, marketing, social media and all the other things that go along with trying to write books that someone will actually buy. We share the “knowledge wealth” whenever we can.
AMC Does the group want or have a public identity, collectively?
ESF Other than calling us the “writerly posse” there’s no name or identity.
We’re completely informal. It doesn’t work like a normal writer’s group, but rather more like four people who thank the stars we found each other.
AMC Has anyone ever missed a meeting? Not submitted work when it was due? How does that work?
ESF Since we don’t have meetings, no one’s missed any. LOL Again, we’re completely informal. It doesn’t work like a normal writer’s group, but rather more like four people who thank the stars we found each other. Given what we write (steamy romance), it’s important for writers who see our work, first, not blush from head to toe and, second, understand what we’re trying to do. Not everyone “appreciates” our genre.
AMC If you could change anything about your writer group as it is now, what would you change?
ESF If there is anything I could change about my writing life – or this group — is that I’d be engaged full-time. I hope to get there next year. But, in the meantime, I wish I had more time – time to write, time to critique, time to just chat with these authors more.
I wrote my first novel when I was seven: The Mystery of the Bunny. Oh, yeah, a real bestseller!
AMC Has being in the writer group affected your writing life? Have things happened with your writing career that might not have, otherwise?
ESF After reading a new opening chapter of one of my books, one of my cps ended her email critique with this line: Now finish the book! There is a strong emphasis in our group to complete the novel. That’s one of the greatest gifts this writing group has given me. I’d still be futzing with the first 50 pages of Lovely – three years later – if this little band of writers hadn’t told me to STOP FUTZING!
AMC What are the next steps for you in your writing career?
ESF Later this year I have a short story coming out in a Christmas anthology through Troll River Publications. My first novel, Lovely, is being reviewed by a publisher. Then I have four more books started and plotted in the series. If everything goes as planned, Lovely will be out in January 2015, with the other four novels published thereafter, spaced six weeks apart. After that? Well, I have an idea for a dystopian “vanilla” romance. There is no shortage of ideas! Just time…
AMC Anything else before we close?
ESF Thank you for the interview. It was fun to share the immense contributions my writers posse has made to me and my writing. I only hope I’ve adequately returned the favor to them.
Feel free to drop me a line anytime, too. I can be reached through my site or on Twitter @ElizaLoveStory. Happy writing and reading everyone!
The erotic romance writer ‘Elizabeth SaFleur’ and I sat down recently. Although we have been acquainted for years, we discovered something new in common – we each are active in a writer group. Elizabeth agreed to answer my questions, which I emailed to her, about how the “cp’s” (critique partners) in her writer’s posse operate. The group differs in many ways from what I’m used to as a writer in BACCA. And yet, both Elizabeth and I benefit greatly from our groups. Just goes to show! In the first half of our interview, Elizabeth tells us how these critique partners began working together, explains how they exchange work, and reveals the title of her very first novel (written at age seven). The second part of the interview discusses how crucial the message ‘stop futzing’ can be, explains what to do when all the members of your group use pseudonyms, and takes a look at the valuable contributions the other writers have made to Elizabeth’s progress.
AMC First of all, thanks a lot for doing this, Elizabeth. It’s so interesting to compare notes about how various writer groups do what they do.
ESF It is my pleasure!
AMC What do you write? How long have you been doing it, and how did you begin?
ESF I write contemporary erotic romance with a very high heat level. Many of my stories include BDSM elements (emphasis on D/s over S/M) that feature alpha heroes and sassy heroines. For years, my characters “talked” to me, asking me to write their stories. After a while they got hard to ignore (especially the Doms. ;-)). When my professional life reached a “satisfaction plateau” (read: I got bored), I started to write down conversations and scenes that came to me. Next thing I knew, I was writing a novel. Now I have a whole series mapped out – The Elite Doms of Washington.
AMC How did you meet your writer group members?
ESF My first critique partner (cp) was found through the Erotic Readers & Writers Association, which has a fantastic, free online writer’s forum. Writers post stories, and other writers will critique them. I had a few flashers (under 200 word) stories published in their gallery. After about six months of posting work and critiquing the work of others, a writer posted she sought someone to critique her novels off-line. Since she writes very similar stories to me, we teamed up. Then, she introduced me to other writers in our genre. Voila! A writer’s posse was born.
AMC How many of you are in the group? Has the membership stayed the same, or do people come and go? How long have you been together? Does every member send out work for each meeting, or do you rotate on a schedule?
ESF There are four of us in this “writer’s posse,” which is the only name I’ve ever heard us call our little band of authors. No one has left yet. But, there’s no formal agreement, either. We just help each other out. And honestly I can’t imagine writing without these folks. We’ve been together for about a year. We have no formal schedule, but rather just share work when it’s ready to be critiqued. But, we also know what each person is working on and “nudge” each other when we start falling behind our self-imposed deadlines. We share everything from snippets to whole chapters, from rewrites to the entire novel at once.
AMC How frequently do you send new material around for critique? Do you limit the word count for material?
ESF There’s no limit, though each one of us primarily works on about 80K to 100K word novels. An occasional short story is thrown in now and again. I’d say about every other week I’m sent something to read and crit, and they have something of mine. It really keeps things moving!
Our contributions are self-policed. Each person is responsible for ensuring their own writing time isn’t supplanted by critiquing others’ work. But, when we need help, we ask for it. We’re all pretty honest about what we can do. Sometimes, we even help protect the others’ writing time. For instance, one of my cps is on deadline. So, I won’t ask her to do anything new for me right now. Instead, I keep telling her to send me her writing as soon as she can so I can help! When we need time to work on our own material, everyone honors it. So far, it’s been quite balanced.
AMC Do you meet in real time: on the phone/Skype, or messaging, or online meeting? Or are your interactions time-shifted, using email or other means?
ESF We do a lot over email, sending documents back and forth. But, we also have phone chats through conference bridges or Google hangout. When one of us suggests numerous edits or developmental shifts, it’s just easier to talk it out. We also help each other brainstorm when we hit plot roadblocks or feel like we’re losing our “writerly mojo.” I’ve often been talked “off the ledge” by these wonderful cps.
AMC When you and I first met, years ago, we were both focused on writing songs – lyrics and music. How have you come to write novels?
ESF I have wanted to be a fiction writer my whole life. I wrote my first novel when I was seven: The Mystery of the Bunny. Oh, yeah, a real bestseller! But, my well-meaning parents and friends told me I should find a “real job.” Back then I was very good at doing what I was told; I had a very successful 30 year public relations career. But as my business grew more successful, I grew less satisfied. So, after turning 50, I decided to go back to my first love – writing.
Find your own writers group or writer’s posse. But, don’t be afraid to share your work outside it, too.
The songwriting was fun. I also tried my hand at screenwriting about ten years ago. But, in the end, my stories demanded to be “born” via full-length novel. Once I started writing in that format, I couldn’t stop. That’s a pretty big clue in my book (no pun intended).
AMC Have you developed friendships with members of your group, or is it important to you to maintain a separation from the rest of your life?
ESF I count them as friends. But, we also honor the privacy of each other’s private life. We don’t go into great detail, but we do talk about our pets, our weekend plans and other little things that crop up. I don’t hide things from them, but I also don’t want to burden them with a lot of personal stuff. Our books’ characters’ lives keep us quite busy in that way!
AMC How has being in your writer group changed your writing? Your attitude about writing? Your identity as a writer and your plans for the future as a writer? For me, being in a writer group – and having a writing deadline to meet – helped me make the time to keep writing, even when the rest of life got hectic. Have you noticed that happening for you?
I don’t think I could have finished my first novel, Lovely, without them.
ESF I’d say this group has changed my writing tremendously in two ways. First, my writing is better. Without them, I wouldn’t have grown the way I have. You can listen to podcasts, take online courses, reach craft books and more to help your writing. In the end, the only way to get better at writing it by doing it a lot – and having it critiqued in such a way that shows you what you can do better the next time. That’s what these other authors have done for me.
Secondly, I don’t think I could have finished my first novel, Lovely, without them. I might have given up. I knew something was wrong, but couldn’t see it. They could see plot holes, character shifts and other things that can sink a novel. Their generosity in sharing their time and talents helped me not only write better, but finish.
AMC Do you have any recommendations for other writers out there?
ESF I do have a few other people outside this group who have reviewed my work. I’d tell other authors to do the same. Find your own writers group or writer’s posse. But, don’t be afraid to share your work outside it, too. For instance, a gentleman in the UK read one of my earliest drafts of Lovely. It was great to get a man’s perspective – and from someone completely outside my usual set of crit partners.
Feel free to drop me a line anytime, too. I can be reached through my site or on Twitter @ElizaLoveStory. Happy writing and reading everyone!
One thing that I love about “writing in community” is the accountability. Expanding the group of people who can give constructive feedback about our writing makes it a less lonely activity. Writing groups, partners, or teams help cheer us on when we’re stuck. And deadlines for those groups help us keep going even when – like at the end of Daylight Savings Time – we’d like to curl up on the couch instead of sticking to our writing goals. Here are some other mind-expanding* strategies that keep me writing.
1. Writing is an opportunity to be mindful
I recently learned the term productive procrastination,which means doing something that seems productive, to avoid doing The Thing that you should be doing – in this case, writing. Ever notice that when you sit down for your daily dose of writing, the dirty dishes or laundry start calling to you? Or for some reason it’s a good time to do your banking?
Even chores can seem compelling if you’ve been out of the writing habit for a while. So: next time this happens, expand your awareness to include this tendency. In other words, simply try to notice, to consciously register, when your mind tries to convince you that something else is more important than your writing. At first, you may still end up avoiding your writing. But after a while of noticing, you can change that habit (your brain is actually re-wiring itself). Now when I catch myself beginning to productively procrastinate, I’m usually able to override the impulse and keep on writing. Sometimes it helps to write down the item on a to-do list so I don’t forget. I just say to myself “You’re writing now, you can do that later.” And it’s true!
2. Think outside the screen
In this age of electronic devices, sometimes I forget about writing strategies beyond my laptop screen. But interacting with a paper draft is different than on a computer or tablet. I find reading and editing on paper an especially important strategy when I’m working on chapters – or really, anything longer than a couple of pages. When I read on the page, I notice more easily if a sentence needs to be moved up or down, or I can see a whole section that can be edited out. Do you find it difficult to order the action in a novel or short story? Consider cutting up pieces of text and moving things around.
You can also use outlines however they work for you. For example, try outlining after you start writing, or make an outline of what you’ve written. This will show you the entire story and things that are out of place might pop.
3. Writing is part of the learning process
I used to have a concept that I would understand something fully and then write it down. But I’ve learned that for me, writing is how I figure things out. In other words, I’ve broadened my definition of “writing” to include “writing to learn,” in addition to “writing to teach” (or explain, describe, or entertain). I’m not so hesitant anymore to start writing even if I don’t know where it might lead.
4. Expect to edit
Learning is a process. We are all in that process. Even experts write “crappy drafts.” Which is why another thing that’s just part of writing is editing. And to truly open a piece up to its possibilities, some parts of yourself may need to be uninvited from the editing part of the process. For example, the “that’s not good enough yet” voice and the “everything I do is perfect” voice do not belong in the editing room with you. Banish those voices and you will have more room to think.